Overview of The Privacy Act of 1974 (2020 Edition)

6
Overview of The Privacy Act of 1974 (2020 Edition)


 

PREFACE

The “Overview of the Privacy Act of 1974,” prepared by the Department of Justice’s Office of Privacy and Civil Liberties (OPCL), constitutes a discussion of various provisions of the Privacy Act, as addressed by court decisions in cases involving the Act’s disclosure prohibition, its access and amendment provisions, and its agency recordkeeping requirements. Tracking the provisions of the Act itself, the Overview provides reference to and legal analysis of court decisions interpreting the Act. It is a comprehensive — but not exhaustive — resource that describes the current state of the law.

The Overview is not intended to provide policy guidance or create policy, as that role statutorily rests with the Office of Management and Budget (OMB), and where OMB has issued policy guidance on particular provisions of the Act, citation to such guidance is provided in the Overview. The 2020 edition of the Overview includes cases through April of 2020. It was published electronically in October 2020 and sent for print publication in November 2020. The online version will be a living document, and updated by OPCL in its discretion as appropriate.

OPCL is very pleased to provide this updated revision of the Overview, and can not have done so without the commitment of OPCL’s dedicated staff and the interagency Overview Working Group, who are recognized individually on the accompanying masthead. The organization and development of legal materials are the work product of OPCL, which is responsible for the Overview’s content.

Peter A. Winn
Acting Chief Privacy and Civil Liberties Officer
United States Department of Justice

 

INTRODUCTION

    A. Legislative History
    B. Privacy Protection Study Commission
    C. Office of Management and Budget Guidance
    D. Computer Matching and Privacy Protection Act

JUDICIAL REDRESS ACT

    A. Extension of Privacy Act Remedies to Citizens of Designated Countries
    B. Attorney General Designations Related to the United States.-EU Data Protection and Privacy Agreement

        1. Covered Countries under the DPPA
        2. Designated Federal Agency or Component under the DPPA

DEFINITIONS

    A. 5 United States.C. § 552a(a)(1) – Agency
    B. 5 United States.C. § 552a(a)(2) – Individual
    C. 5 United States.C. § 552a(a)(3) – Maintain
    D. 5 United States.C. § 552a(a)(4) – Record
    E. 5 United States.C. § 552a(a)(5) – System of Records

CONDITIONS OF DISCLOSURE TO THIRD PARTIES

    A. The “No Disclosure without Consent” Rule
    B. Twelve Exceptions to the “No Disclosure without Consent” Rule

        1. 5 United States.C. § 552a(b)(1) – Need to Know within Agency
        2. 5 United States.C. § 552a(b)(2) – Required FOIA Disclosure
        3. 5 United States.C. § 552a(b)(3) – Routine Uses
        4. 5 United States.C. § 552a(b)(4) – Bureau of the Census
        5. 5 United States.C. § 552a(b)(5) – Statistical Research
        6. 5 United States.C. § 552a(b)(6) – National Archives
        7. 5 United States.C. § 552a(b)(7) – Law Enforcement Request
        8. 5 United States.C. § 552a(b)(8) – Health or Safety of an Individual
        9. 5 United States.C. § 552a(b)(9) – Congress
        10. 5 United States.C. § 552a(b)(10) – Government Accountability Office
        11. 5 United States.C. § 552a(b)(11) – Court Order
        12. 5 United States.C. § 552a(b)(12) – Debt Collection Act

ACCOUNTING OF CERTAIN DISCLOSURES

INDIVIDUAL’S RIGHT OF ACCESS

    A. The Privacy Act and the FOIA
    B. FOIA/Privacy Act Interface Examples: Access
    C. Records Requests and Searches
    D. Third Party Interests

INDIVIDUAL’S RIGHT OF AMENDMENT

AGENCY REQUIREMENTS

    A. 5 United States.C. § 552a(e)(1) – Maintain Only Relevant and Necessary Information
    B. 5 United States.C. § 552a(e)(2) – Collect Information, to the Greatest Extent Practicable, Directly from the Individual
    C. 5 United States.C. § 552a(e)(3) – Inform Individuals when Asking to Collect Information
    D. 5 United States.C. § 552a(e)(4) – Publish System of Records Notice
    E. 5 United States.C. § 552a(e)(5) – Maintain Accurate, Relevant, Timely, and Complete Records
    F. 5 United States.C. § 552a(e)(6) – Review Records Prior to Dissemination
    G. 5 United States.C. § 552a(e)(7) – Record Describing The Exercise of Rights Guaranteed by the First Amendment
    H. 5 United States.C. § 552a(e)(8) – Notice of Court Disclosure    
    I. 5 United States.C. § 552a(e)(9) – Rules of Conduct    
    J. 5 United States.C. § 552a(e)(10) Establish Safeguards    
    K. 5 United States.C. § 552a(e)(11) Publish New or Intended Use    

AGENCY RULES

    A. 5 United States.C. § 552a(f)(1) – Establish Notification Procedures    
    B. 5 United States.C. § 552a(f)(2) – Define Time, Place, and Requirements for Identifying Individuals    
    C. 5 United States.C. § 552a(f)(3) – Establish Procedures for Disclosure of Records to Individuals    
    D. 5 United States.C. § 552a(f)(4) – Establish Procedures for Requests and Appeals    
    E. 5 United States.C. § 552a(f)(5) – Establish Copying Fees    

CIVIL REMEDIES

    A. 5 United States.C. § 552a(g)(1)(A) – Amendment Lawsuits    
    B. 5 United States.C. § 552a(g)(1)(B) – Access Lawsuits    
    C. 5 United States.C. § 552a(g)(1)(C) – Damages Lawsuits for Failure to Assure Fairness in Agency Determination    
    D. 5 United States.C. § 552a(g)(1)(D) – Damages Lawsuits For Failure to Comply with Other Privacy Act Provisions    
    E. Principles Applicable to Damages Lawsuits    

        1. Intentional or Willful Standard    
        2. Actual Damages    
        3. Limits on Injunctive Relief for Damages Claims    
        4. Additional Considerations for Damages Claims    

    F. Principles Applicable to All Privacy Act Civil Actions    

        1. Attorney Fees and Costs    
        2. Jurisdiction and Venue    
        3. Statute of Limitations    
        4. Jury Trial    

CRIMINAL PENALTIES

TEN EXEMPTIONS

    A. 5 United States.C. § 552a(d)(5) – Special Exemption for Information Compiled for Civil Action    
    B. 5 United States.C. § 552a(j) – Two General Exemptions for Central Intelligence Agency and Criminal Law Enforcement
    C. 5 United States.C. § 552a(k) – Seven Specific Exemption Rules Agencies May Promulgate    

        1. 5 United States.C. § 552a(k)(1) – FOIA Exemption 1, Classified Information    
        2. 5 United States.C. § 552a(k)(2) – Investigative Law Enforcement Materials    
        3. 5 United States.C. § 552a(k)(3) – Secret Service Records    
        4. 5 United States.C. § 552a(k)(4) – Statistical Records    
        5. 5 United States.C. § 552a(k)(5) – Source-Identifying Investigatory Material Compiled for Determining Suitability, Eligibility, or Other Qualification    
        6. 5 United States.C. § 552a(k)(6) – Testing or Examination Materials    
        7. 5 United States.C. § 552a(k)(7) – Source-Identifying Armed Services Promotion Material    

DISCLOSURE OF SOCIAL SECURITY NUMBER

    A. Exception for Disclosures Required by Federal Statute    
    B. Exception for Laws and Regulations in Effect before January 1, 1975    
    C. Federal, State, and Local Government Notice Requirements    
    D. Causes of Action    

GOVERNMENT CONTRACTORS

MAILING LISTS

ARCHIVAL RECORDS AND NEW SYSTEMS AND MATCHING PROVISIONS

Overview of the Privacy Act, 2020 Edition References


Disasters Expo USA, is proud to be supported by Inergency for their next upcoming edition on March 6th & 7th 2024!

The leading event mitigating the world’s most costly disasters is returning to the Miami Beach

Convention Center and we want you to join us at the industry’s central platform for emergency management professionals.
Disasters Expo USA is proud to provide a central platform for the industry to connect and
engage with the industry’s leading professionals to better prepare, protect, prevent, respond
and recover from the disasters of today.
Hosting a dedicated platform for the convergence of disaster risk reduction, the keynote line up for Disasters Expo USA 2024 will provide an insight into successful case studies and
programs to accurately prepare for disasters. Featuring sessions from the likes of The Federal Emergency Management Agency,
NASA, The National Aeronautics and Space Administration, NOAA, The National Oceanic and Atmospheric Administration, TSA and several more this event is certainly providing you with the knowledge
required to prepare, respond and recover to disasters.
With over 50 hours worth of unmissable content, exciting new features such as their Disaster
Resilience Roundtable, Emergency Response Live, an Immersive Hurricane Simulation and
much more over just two days, you are guaranteed to gain an all-encompassing insight into
the industry to tackle the challenges of disasters.
By uniting global disaster risk management experts, well experienced emergency
responders and the leading innovators from the world, the event is the hub of the solutions
that provide attendees with tools that they can use to protect the communities and mitigate
the damage from disasters.
Tickets for the event are $119, but we have been given the promo code: HUGI100 that will
enable you to attend the event for FREE!

So don’t miss out and register today: https://shorturl.at/aikrW

And in case you missed it, here is our ultimate road trip playlist is the perfect mix of podcasts, and hidden gems that will keep you energized for the entire journey

-

This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Accept Read More